Smart Office

Smart Office — 24/7 Unstaffed Visitor Reception

Q: "Does it recognize returning visitors?"

"Yes. With prior consent, staff and VIP customers can be greeted by name through face recognition for a personalized welcome. For general visitors, we operate on a policy of not retaining data, or storing it only briefly before deletion."

Q: "Can it manage multiple offices or branches at once?"

"A unified control dashboard supports headquarters/branch permission separation. With role-based access control, headquarters can see reception activity across all locations while each branch sees only its own data."

Q: "Can visit history integrate with ERP or attendance systems?"

"Integration with external systems is available via REST API. During initial onboarding, we configure the workflow to fit your in-house systems in a customization phase."

Q: "How quickly can it be deployed?"

"Thanks to the domain persona engine, the same platform runs as your office's persona once we configure the system prompt and RAG knowledge base — so persona deployment is possible within about a week for a standard scenario. Hardware installation and system integration timelines are shared during the consultation."

Even when your receptionist steps away or visitor traffic spikes, reception quality never drops. Agent-R automates the entire front-desk cycle — visitor face recognition → voice confirmation of visit purpose → automatic host paging → meeting room directions → after-hours call handling.

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Smart Office — 24/7 Unstaffed Visitor Reception — neurosam.AI Agent-R — AI-generated concept image · deployment environment

Pain → Gain

Cut office operating load while raising reception quality

Pain

When the receptionist is away, visitors wait too long or get lost.

Gain

Agent-R greets visitors instantly via face and voice recognition and automatically pages the host by SMS or messenger.

Pain

The longer staff are out for external meetings, lunch, or leave, the more incoming calls go unanswered.

Gain

A 24/7 AI phone assistant answers your main line and summarizes each request to pass on to the right person.

Pain

Constantly directing people to meeting rooms, routes, and staff locations eats up time on routine tasks.

Gain

A per-client RAG knowledge base learns your meeting rooms, routes, and org chart to guide visitors directly.

Pain

Managing visitor records and check-in logs by hand makes security and audit response difficult.

Gain

Visit history, check-in times, and host matching are logged automatically to a dashboard to support security audits.

Workflow

Visitor reception operating scenario

Reception begins the moment a visitor steps through your office entrance.

Approach detection

As a visitor approaches, Agent-R recognizes their face and proactively offers a greeting.

Identify visit purpose

Through natural-language voice conversation, it determines which department or person the visitor is here to see.

Automatic host paging

It sends a paging alert to the host by SMS or messenger and shares the expected arrival time.

Meeting room and wayfinding

It guides visitors to the floor, meeting room, route, and lounge areas with both voice and on-screen directions.

FAQ

Smart Office adoption FAQ

Does it recognize returning visitors?

Yes. With prior consent, staff and VIP customers can be greeted by name through face recognition for a personalized welcome. For general visitors, we operate on a policy of not retaining data, or storing it only briefly before deletion.

Can it manage multiple offices or branches at once?

A unified control dashboard supports headquarters/branch permission separation. With role-based access control, headquarters can see reception activity across all locations while each branch sees only its own data.

Can visit history integrate with ERP or attendance systems?

Integration with external systems is available via REST API. During initial onboarding, we configure the workflow to fit your in-house systems in a customization phase.

How quickly can it be deployed?

Thanks to the domain persona engine, the same platform runs as your office's persona once we configure the system prompt and RAG knowledge base — so persona deployment is possible within about a week for a standard scenario. Hardware installation and system integration timelines are shared during the consultation.

Let Agent-R handle your office reception

Ease the burden on a solo receptionist while raising the quality of visitor reception. Book a demo and consultation for your space.

Start a consultation